The user-friendly way to create PDF/UA documents

With Accessibility Assistant by Omnidocs, you can create WCAG compliant PDF/UA documents directly from Microsoft Office.

Accessibility Assistant audits the Microsoft Office document and creates an intuitive task list with suggested solutions and an integrated PDF export feature for the users.

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Creating PDF/UA compliant documents starts with the document template.

When you have correctly constructed templates, many of the compliance aspects of PDF/UA are solved by the template design.

Accessibility Assistant is compatible with all Omnidocs templates and solutions like CorporateTables, CorporateCharts, PasteGraphics, etc. Moreover, Accessibility Assistant is compatible with, e.g., your Templafy setup or other document management systems.

How does Accessibility Assistant work?

The solution contains both an accessibility checker that audits the document and an intuitive user interphase

Watch a short walkthrough and get to know all the features of Accessibility Assistant.

If you would like a free live demo instead, please book one here

01
WCAG 2.1 and PDF/UA
Compliance
02
Microsoft PowerPoint
ISO-14289 compliant
03
Microsoft Word
Enhanced engine
04
Microsoft Office
Versions

Accessibility Assistant follows the WCAG 2.1 standard and checks if the documents conforms to PDF/UA requirements before being exported.

Accessibility creates equality

In short, this means that web accessibility provides equal access and equal opportunities

When making your online PDF documents accessible, you create a happier life and better workdays for people.
Web accessibility is the right thing to do.
Not just morally, but also legally.

Since 2018, The European Web Accessibility Directive has aimed to provide people with disabilities, e.g., lowered vision, better access to public services, websites, and mobile applications.

The directive imposes several requirements on online documents. Among others, the visually impaired must have access to files and have them read aloud using a screen reader.

Without the right software available, the directive means a more resource-intensive process when creating online PDF documents.

The solutions:
Accessibility Assistant by Omnidocs.

Disability Statistics

Over 1 billion people live with some form of disability*

1 in 7 people or 15% of the world’s population

285 million are visually impaired

360 million suffer from hearing loss*

*Global Disability Action Plan 2014-2021 WHO – World Health Organization

Accessibility Assistant is a PDF/UA checker for Microsoft Word and PowerPoint

The software follows the WCAG 2.1 standard and checks if the documents conforms to PDF/UA requirements before being exported

Accessibility Assistant for Microsoft PowerPoint processes PDFs with a separate engine that tags all content following the PDF/UA format formally called ISO 14289 – images, tables, charts, placeholders, headings, lists, and hyperlinks.

More than a PDF accessibility checker!

Maybe you are wondering how to make a pdf accessible and ADA compliant for visually impaired.

In Microsoft Word our Accessibility Assistant exports PDFs using MS Office PDF tagging native engine. The native engine is enhanced with several post processors to restructure and recreate tags for almost every content element to fully achieve PDF/UA compliant content.

Accessibility Assistant for Word and PowerPoint is constantly developed to be fully compatible with MS Office 365. Still, it also supports 2010, 2013, and 2016 versions.

Below you can see what Accessibility Assistant audits and checks in Microsoft Word.

Features for Microsoft Word
Compliance: WCAG 2.0, PDF/UA, and embed fonts (for PDF/UA compliance)

General

1. AA exports PDF using MS Office PDF tagging native engine. Still, it is enhanced with several post processors to restructure and recreate tags for almost every content element to fully achieve PDF/UA compliant content. AA for Word and PowerPoint is constantly developed to be fully compatible with MS Office 365. Still, it also supports 2010, 2013, and 2016 versions.

2. AA has a header processor (for MS Word) that extracts all text from the header necessary and makes it a part of the exported PDF.

3. AA checks for an invalid document. It checks the main document range for text. If text exists only on shapes, it is considered invalid.

Formatting

1. AA checks the document for styles usage.

Headings

1. Check for unexpected heading levels

2. Automatic fix in PDF for wrong heading levels

Hyperlinks

1. Check for unexpected heading levels

2. Automatic fix in PDF for wrong heading levels

Images

1. Add/ Edit Alternative Text

2. Check for auto-generated alt text

3. Set decorative images to be artifact’ed in the PDF

4. Setting bounding box tags in the PDF

Lists

1. Support for nested list structure in the PDF

Tables

1. Tagging all cells correctly for both headers and data cells. Including cell spans linking data cells with their headers.

2. AA spots tables with no header / first column set or whether a table spans across multiple pages

Metadata

1. Add/ edit document title

2. Set the document to display the title

Accessibility Assistant is the best solution for generating accessible PDF/UA documents

Reach out to us and get a tour of the solutions. It’s intuitive and easy to use, and can thus be implemented across your organization.

Now every document can become accessible by default.

Insights about Accessibility

Accessibility solutions and checker for PowerPoint

When using PowerPoint it is important to ensure that presentations are accessible and comply with PDF/UA and WCAG standards.

Q&A: Web Accessibility

We’ve teamed up with accessibility expert and Senior Project Manager at Omnidocs Jesper Egon Jensen to ask him about his view on the matter.

Guide: How to get better accessibility in documents

Accessibility is all about giving all people the same opportunities online. To do this, Accessibility Assistant is all you need.

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Blog: Check digital accessibility in your PDF

Ensure PDF accessibility and digital accessibility in your documents and create a happier life for individuals with disabilities.