Mastering the art of Copy/Pasting slides in PowerPoint | Omnidocs

Mastering the art of Copy/Pasting slides in PowerPoint

Copying and pasting slides from one PowerPoint template to another might seem straightforward, but it's not without nuances.

In this article, we'll walk you through the best practices for seamlessly transferring slides between templates ensuring your presentations retain their integrity and professionalism.

Start right: Choose the correct template

Begin your presentation project by selecting the right template for the job.

To kickstart your presentation project, selecting the most up-to-date version of your organization’s corporate template is crucial. For those using Templafy, this process is simplified by the Templafy library, which conveniently opens on the right side of your Microsoft Word or PowerPoint screen, offering easy access to templates and content. 

If Templafy doesn’t open automatically, you can locate it in the ribbon by clicking the Templafy logo (a white ‘T’ on a blue background). 

For those not using Templafy, it’s an invaluable content enablement platform designed to align workforces and empower employees to create on-brand, high-performing business content efficiently.

Copy/Paste method #1: Precision transfers

Learn the safest way to copy and paste slides, ensuring precision in your transfers.

The safest approach when copying content between templates is to do it one object at a time. This meticulous method ensures you don’t inadvertently transfer unwanted layouts into your presentation. Templates often come with different settings, so it’s vital to remember these distinctions when moving content.

Here’s a step-by-step guide to copying and pasting individual elements:

  1. Add a new slide to your new presentation, choosing a layout similar to the old slide.
  2. Copy the title from the old presentation and place it in the new slide’s title placeholder.
  3. Copy the text content from the old presentation and paste it into the appropriate placeholders on the new slide.
  4. Continue this process until you’ve successfully transferred all text and images from the old presentation to the new one.

When you copy and paste content, you have various formatting options. You can, for instance, click the Ctrl icons in the top right corner of the pasted content and select a different formatting option. Alternatively, you can use keyboard shortcuts for speedy formatting adjustments. Remember that not all formatting options are available for every type of content; they depend on the elements you’ve copied and pasted.

Copy/Paste method #2: Whole slide transfers

Discover a quicker but riskier method for copying and pasting slides.

Another approach is copying and pasting an entire slide into the new presentation. This method is quicker but carries some risk, as slides containing confidential information or outdated designs might inadvertently find their way into the new presentation.

Here are the steps for copying desired slides from the old presentation and inserting them into the new one:

Copying slides from the old presentation

  1. Mark the slides you wish to copy.
  2. Right-click on the selected slides and choose “Copy” or press Ctrl+C.
  3. The slides are now saved in the clipboard, ready to be pasted into the destination.

Inserting old slides into the new design

  1. In the new presentation, position your cursor where you want to insert the copied slides.
  2. Right-click and select “Use Destination Theme (D).”
  3. Alternatively, press Ctrl+V and look for the small drop-down menu close to your slides. Repeat the “Use Destination Theme (H)” selection.

Select “Keep Source Formatting (H)” only if your pasted content adheres to your organization’s corporate visual identity (CVI).


Perfecting the layout

Understand the importance of layout and how to get it just right.

The layout is a critical element in ensuring correct functionality, from maintaining consistent colors and fonts to automatically generating agendas. To ensure your presentation functions as intended, follow these steps:

  1. In the new presentation, right-click on the slide pane to the left.
  2. Click on “Layout.”
  3. Choose the layout that best matches the content you’ve pasted in.

Be prepared to make adjustments if the new layout requires it, such as accommodating different numbers of placeholders. Always remember to verify page numbers, as you may need to activate or deactivate them in the Header & Footer settings.

Final touch: Apply a new template

Complete your presentation transformation by applying a new template.

To complete your presentation transformation, open a blank template, which you can find in Templafy or by pressing Ctrl+N. Copy all slides from your current presentation and paste them into the blank template. This ensures that no extra layouts or formatting are carried over, leaving you with a clean, cohesive presentation.

And there you have it—everything you need to master the art of copy/pasting slides in PowerPoint. With these techniques, you can efficiently transfer your content while maintaining professionalism and consistency throughout your presentations.